Course Extensions

Students are governed by the policies and procedures in effect on their course start date.

Students making satisfactory progress may apply for one 8-week extension per course. In order to apply for an extension, students must submit the Request for Extension form to the course mentor for certification no later than 7 calendar days prior to the initial end date of the term. Mentors must certify that 50 percent of the course work has been completed, and the student must pay the extension fee. Other than the mentor’s certification, submitted by the student to the Office of the Registrar, no other documentation is required. The Office of the Registrar will process the request and notify the student of the extended course ending date. With the exception of extensions related to military deployments, all students must pay for the extension. This requirement applies even in cases of medical illness or financial hardship. In cases involving military deployments, documentation presented must show deployment dates relevant to the specific course.

In limited circumstances, such as severe illness or medical treatment, students may apply for a second extension of 8 weeks. In these cases students must submit appropriate supporting documentation relevant to the issue preventing course completion during the first extension and pay another extension fee. Requests for second extensions must be submitted to the dean of the program to which the student is enrolled. The decision of the dean is final.

Students cannot have more than 16 additional weeks added to the original last day of the term. Students may not request more than two extensions for a single course. Students will be permitted to withdraw after an official course extension has been processed as long as the extension hasn’t ended.

A percentage of the student’s final grade in an online course is based on their participation in online discussions and, perhaps, in group activities involving other members of the class. These asynchronous “conversations” and collaborative assignments will not continue after the scheduled end of the original term.

A student who is on extension must notify the Office of Testing and Support Services by email ( two weeks prior to the desired test date or at least two weeks prior to the extension end date to ensure that examinations are sent to the student’s proctor when they are ready to take them. For online exams, students must notify the Office of Testing and Support Services by email ( at least 3 business days in advance of the desired test date to ensure the exam link has been opened.

For more information on how to request a course extension in your course, please visit the Requesting a Course Extension page.