Student Records and Changing Degree Status
Change of Records
Students make changes to their permanent records by contacting the Office of the Registrar.
Keeping Records Current
A student’s demographic information should be kept current at all times. Such information can only be changed on the written request of the student or by the students themselves. Students are responsible for updating their information on Student Self Service or by notifying the Office of the Registrar of changes in the following: name, address (including county), employment, email address, telephone number and/or degree.
Thomas Edison State University Policy on Gender Designation Change in Academic Record
A student’s official academic record reflects the gender which the student identified on the admission application to Thomas Edison State University. Students who wish to change the gender designation in their official academic record must provide the Office of the Registrar with:
- A brief statement requesting the change in gender signed by the student.
AND
- A certified copy of a court order showing their change of gender,
OR
- Another form of an acceptable legal document such as a valid driver’s license, marriage license, U.S. military ID card, valid passport, or birth certificate indicating the gender of the student.
OR
- Documentation of gender change from a licensed/qualified health care provider.
Upon receipt of the supporting documentation and request, the Office of the Registrar will update the student’s record in the student information system to reflect the new gender. Gender or change of gender does not appear on official Thomas Edison State University documents, including the transcript.
If the student also wishes to make a name change, please complete the Student Data Change Form.
Change of Program/Degree Status
When students change their degree program or change from non-degree-seeking to degree-seeking status, they are required to follow the graduation requirements in effect at the time the official change is recorded in the Office of Academic Advising. Students are required to request change of degree or an area of study/concentration/option in writing. Such requests should be addressed to the Office of Academic Advising.